Smart Tots Early Education collects and holds personal information about you or your child (that is, information relating to an individual or which can be used to identify an individual) that is reasonably necessary for or related to our activities and the services we provide. The purposes for which your personal information is collected will usually be obvious at the time it is collected. Smart Tots Early Education collects personal information of parents and guardians, children, employees and stakeholders for the primary purposes of providing early childhood education and care services and advocating for the well-being, protection and development of children. Smart Tots Early Education will only use your personal information for the purpose it was collected or a reasonably expected or related secondary purpose.

Kinds of personal information Smart Tots Early Education collects and holds may include your: name, gender, address, phone numbers, facsimile number, email address, date of birth, bank account details, credit card number, tax file number, Centrelink Customer Reference Number, date of birth (for CRN holder), custody arrangements and/or other information relevant to providing you with services.

Additional specific information Smart Tots Early Education collects and holds about children may include their: name, former name, gender, address, Centrelink Customer Reference Number, immunisation status, date and place of birth, birth certificate, Medicare number, custody arrangements or parenting orders, dietary requirements, languages spoken, doctor’s details, medical conditions, additional needs, photographs and videos of children, samples of children’s work and general information about your child and your family that assists us in providing individualised early learning and care for children.

Personal information will be collected from you directly through the use of our standard forms, over the Internet via our website, via email or written communication with you, or through a telephone conversation with you. Photos and videos of children and children’s work samples are collected at Smart Tots Early Education centres. Name, address and phone numbers of children’s additional emergency contact people are collected from children’s parents or guardians.

There may be on occasion instances where personal information about you will be collected indirectly because it is unreasonable or impractical to collect the personal information from you directly. We will usually notify you about these instances in advance, or where that is not possible, as soon as reasonably practicable after the information has been collected.